Procedure for the Purchase, Placement, and use of AEDs
Updated: 7/15/08
- The department/unit will request approval from the Oversight Committee to obtain and maintain an AED. The request must include the following information:
- Justification for the need
- Plan for training of personnel.
- Plan for trained personnel coverage of location(s).
- Designation of Area Coordinator responsible for compliance with policy, including training, maintenance, testing and recordkeeping.
- Designated number and placement to support location
- Departments will send a requisition to Purchasing. The requisition must include the information required as listed on the Web site.
- The med/surg buyer,
Kathy Hanlin in Purchasing, forwards the paperwork to the University Physician's Office for final
approval. - Once the approval occurs, Kathy issues the purchase order.
- Funds available for unit(s), required wall mounted and alarmed cabinet(s), supplies, spare batteries.
- Agreement with purchase of standardized equipment on campus.
- After receiving approval and properly obtaining one or more AEDs, the Area Coordinator must:
- Identify potential users and ensure that the users receive certified training. Forward list of trained users to ORCBS who will maintain a current database of all trained users.
- Notify DPPS, Risk Management, University Physician's Office, and ORCBS of the location and placement of the units.
- Establish a maintenance schedule and maintain that schedule with the AED unit. This schedule must follow AED unit manufacturer’s guidelines.
- Maintain all documentation concerning repairs and replacements with the AED unit.
- Complete Post-Incident Report form each time a unit is used or there is an attempt to use the unit. Forward the completed form to Risk Management and retain a copy in the department.
- Training
- Current certification in American Red Cross CPR training and/or American Heart Association Heartsaver AED course is required for personnel who will use the AED with renewal as required to maintain certification. Information concerning certified training can be obtained through Risk Management.
- The entire department must receive emergency management training. Each department will be trained in a combined response that includes help to the victim, crowd control, calling and watching for the EMS, and holding elevators or doors, etc.
- Maintenance and Testing
- Batteries have a life span of approximately two to five years depending on battery capacity and usage pattern. Each AED unit must have two batteries to assure that a spare is always available.
- Disposable pads have a shelf life of approximately 18 months. Each AED unit must have at least one additional set as a spare at all times. The pads must be replaced by the expiration date printed on the packages, whether or not they have been used.
